Privacy Policy

         

Your privacy is important to Regenerate Talent

This statement outlines Regenerate Talent Pty Ltd policy on how we collect personal information and how we use, store and disclose the personal information we hold and reflects our commitment to you.

It is the policy of Regenerate Talent to respect the confidentiality of the information and the privacy of individuals. Regenerate Talent is bound by the Australian Privacy Principles (APP) contained in the Privacy Act 1988 (as amended) (Australian Act) in Australia, and by the Information Privacy Principles (IPP) contained in the Privacy Act 2020 in New Zealand (New Zealand Act).

The Regenerate Talent privacy policy will be reviewed and updated from time to time to take account of new laws and technology, changes to our operations and practices and to make sure it remains appropriate to the changing environment. Please regularly check our privacy policy so that you are aware of these updates and changes. Any information we hold will be governed by the most current version of the Regenerate Talent privacy policy.

The Regenerate Talent privacy policy is based on transparency

We are committed to being open and transparent about how we manage personal information. This Privacy Policy applies to the personal information of our candidates, clients, suppliers, and website users.

Personal information includes information regarding your contact details, work experience, qualifications, aptitude test results, opinions about your work performance (e.g., references), incidents at the workplace, and other information obtained or received by us in connection with your possible and actual work placements.

Sensitive Information (Australia only)

Sensitive information is a special category of personal information under the Australian Act. It is information or opinion about you, including membership of a professional or trade association or membership of a trade union; criminal record; health information, racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, or sexual preferences or practices. As outlined in the Australian Act, sensitive information can, in most cases, only be disclosed with your consent.

The sections below relate to our candidates

We may collect personal or sensitive information about you when:

  • You complete one of our application forms or provide any information in connection with your application or otherwise

  • You submit an application or your CV through a third-party website

  • We receive any reference about you

  • We receive results of inquiries that we might make of your former employers, work colleagues, professional associations, or registration body

  • We receive the results of any competency or medical test or any background checks, including but not limited to work rights, credit or criminal record checks

  • We receive any complaints or other information from or about you in the workplace or otherwise

  • We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest, or inquiry in which you were involved

  • We collect information about you from public domain sources

Purposes and use for which we collect personal information

Your personal and sensitive information may be used in connection with:

  • Your actual or possible work placement

  • Career guidance or management

  • Our assessment of your performance and prospects or any training needs

  • Any test or assessment (including medical tests and assessments) that you might be required to undergo

  • Informing you of possible work opportunities, relevant candidates, or other events such as training or information sessions or our direct marketing to you by mail/email/SMS

  • Any workplace rehabilitation

  • Our management and resolution of any complaint, inquiry, or investigation in which you are involved

  • Any insurance claim or proposal that requires disclosure of your personal or sensitive information

  • Undertaking checks to verify your work rights status, criminal history, and any other background checks, including credit checks for positions involving significant financial risk and otherwise as permitted by law

  • For research, development, business systems, infrastructure testing, and other business purposes to assist us in providing our services to you

If you do not give us the information we seek

  • We may be limited in our ability to locate suitable work for you

  • We may be limited in our ability to place you in work

 

Disclosures

We may disclose your personal information (including to trusted third parties) for the purposes for which it is primarily held or for a related secondary purpose and in some cases, we may only disclose information with your consent. Your personal and sensitive information may be disclosed to:

  • Potential and actual employers and clients of Regenerate Talent and trusted third parties who may be based outside of Australia and New Zealand

  • Referees

  • External providers used in providing our services to you - e.g., online inductions and training providers, background checking agencies - e.g., criminal record, work rights, and credit checking

  • Third party outsourced IT, including cloud-based storage providers, and document storage providers where we have an appropriate processing agreement (or similar protections) in place providing us with specialised and efficient database management, development, and storage, who may be based in Europe

  • Third parties used by our clients as part of their recruitment, administration, screening, and selection processes

  • Internal and external auditors of Regenerate Talent or our clients when we are required to share this data with them upon request in order to comply with our contractual or regulatory obligations

  • Third parties who assist us by developing services and processes to optimise and improve the quality and efficiency of recruitment services

  • Third-party contractors/service providers, job boards, job platforms, job aggregators, software providers, and cloud-based databases for the purposes of assisting us to provide you with our services, and/or improving the services we offer you.

  • Our insurers

  • A professional association or registration body that has a legitimate interest in the disclosure of your personal and sensitive information

  • A Workers Compensation body

  • Any person with a lawful entitlement to obtain the information

  • If Regenerate Talent merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company

The sections below relate to our clients and suppliers

Clients: If you are a Regenerate Talent client, we need to collect and use information about you, or individuals at your organisation, while providing you or offering you, our services.

We collect client personal data that we receive from you or collect or receive from other sources. Personal information from other sources may include, where appropriate and in accordance with any applicable laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence; from third-party market research, and by analysing online and offline media (which we will do ourselves or employ other organisations to do for us). To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any applicable laws and requirements, we will also collect your data automatically or through you providing it to us.

The main reason for using information about Clients is to enable us to introduce ourselves to you and to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This will involve providing you with our various recruitment and related services and/or providing services to your employees, such as training courses. The more information we have, the more bespoke we can make our service.

We manage your data in order to facilitate this by:

  • Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities.

  • Keeping records of our conversations and meetings, so that we can provide targeted services to you

  • Processing your data for the purpose of targeting appropriate marketing campaigns for our services, to do this we use marketing technology platforms and suppliers who assist us

Suppliers: We need a small amount of information from our Suppliers to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly and comply with legal requirements. We need the contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).

We use your data to facilitate this by:

  • Storing (and updating when necessary) your details on our database, so that we can contact you in relation to our agreements.

  • Offering services to you or to obtain support and services from you

  • Performing certain legal obligations

For both our clients and suppliers, for any disclosures outside of Australia or New Zealand as the case may be, we take reasonable steps to ensure that the recipients of such information do not breach the APPs or IPPs in relation to that information. We will take reasonable steps to ensure, for instance, pursuant to a contractual agreement, that your personal information receives an adequate level of protection, for example, your information will be stored on secure servers that are protected in controlled facilities. We have put in place appropriate procedures with the third parties we share your personal information to ensure that (a) your personal information is treated by those third parties in a way that is consistent with and respects the privacy laws of Australia or New Zealand as appropriate and (b) will only use your information for the purpose of providing services to Regenerate Talent and will not use your information for any other purpose.

 

How do we store and protect personal information?

Safeguarding the privacy of your information is important to us, whether you interact with us personally, by phone, mail, over the internet, or another electronic medium. We hold personal information in a combination of secure computer storage facilities and paper-based files and other records and take such steps as are reasonable in the circumstances to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification, or disclosure. We may need to maintain records for a significant period. However, when we consider information is no longer needed, we will remove any details that will identify you, or we will securely destroy the records.

How do we keep personal information accurate and up to date?

Regenerate Talent takes such steps as are reasonable in the circumstances to ensure that the personal information it holds and discloses is accurate, up to date, complete, relevant, and not misleading. We recognise that information changes frequently with changes of address and other personal circumstances. We generally update your customer information over the telephone. Please advise your consultant when your personal details change.

General information collected from visitors to our website

We gather information about all our website users collectively, such as what areas users visit more frequently and what services users access the most. We only use such data anonymously and in the aggregate. This information helps us determine what is most beneficial for our users, and how we can continually create a better overall website experience for you. We do not disclose information about your individual visits to the Regenerate Talent website.

Your personal information collected on the regeneratetalent.com website

In some instances, we may need specific information about you, such as name, address, email address, telephone number, etc. We will collect this information if you apply for a job or sign up for a service via our website. We may also ask you for other information such as the types of jobs you are interested in and your workplace concerns in order to provide you with the best possible service and internet experience.

What about Cookies?

A cookie is a small file that resides on your computer and is recognised by our server when you visit our sites. A cookie does not provide us with any personally identifiable information. It does provide details of your IP address, the computer platform that you use (e.g., Mac or Windows), the browser that you use (e.g., Microsoft Explorer or Netscape), and what domain you are accessing our sites from. With this information we can do the following:

  • Track traffic patterns to our site.

  • Ensure that the most relevant content is being shown.

  • Allow you to enter certain site member services without having to log in each time you visit.

  • If you would rather, we did not use cookies with you, you can refuse them by turning them off in your browser and/or deleting them from your hard drive.

Inquiries & Complaints

You can make inquiries, requests to access/delete or correct your information, or complain about alleged breaches of the APP’s or IPP’s to:

The Director

Regenerate Talent Ltd

Email: info@regeneratetalent.com